Hi, and welcome to Viva’s Candidate Central!

Your go-to guide for all things Viva. Here, you’ll find everything you need to shine in our hiring process, from the role details to interview tips and what makes Viva a fantastic place to work. Let’s get you set up for success!

Table of Contents

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What is an Executive Assistant (EA)?

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What will you do as an EA?

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Why Join Viva?

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Our Recruitment Process

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Resources

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Frequently Asked Questions

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External Referral Program

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What is an Executive Assistant (EA)?

At Viva, an Executive Assistant (EA) is more than just an admin role—you’re a strategic partner to C-level executives like CEO’s at fast-growing US and Canadian start-ups.

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Think of an EA as the executive’s second brain.

You help them:

1. Save time,
2. Stay organized, and
3. Ensure their focus is on what matters most

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What will you do?

You’ll support high-level executives, sometimes even up to 3 at the same time with:

Calendar & Email Management – Keep schedules and communications on track.

Travel & Expense Management – Plan smooth, efficient trips.

Meeting & Presentation Support – Prepare and even lead meetings when needed.

Team Engagement & Event Planning – Connect and engage the team.

You won’t just be doing administrative tasks though—you’ll also be a key operational partner:

Manage documents and improve processes – Keep workflows streamlined and organized.

Create reports and analyze data – Provide insights for executive decisions.

Tackle new challenges – Every day brings new opportunities to make an impact.

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Why You’ll Love Working at Viva

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1. Our Social Mission

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2. Our benefits

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3. Our Values

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https://youtu.be/OuNhNp6KrY0?feature=shared

https://indify.co/widgets/live/button/BZb9I5k2QiVo9C20POx6

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Our Recruitment Process

Application and Screening

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Interview Stages

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